College Aide (PM)

Salary: $17.5 - $20.3 (hourly)

Hours: Part-Time - 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 College Aides are permitted to work up to 17 hours per week during the school year, and full time (35 hours) during the summer. Please note you must be a student enrolled in an accredited college or graduate school to be eligible for the position. The New York City Department of Design and Construction (DDC), Division of Infrastructure, is seeking an organized, forward-thinking College Aide to join our Program Management - Programs (Staten Island) team. Reporting directly to the Director, you will step behind the scenes of complex capital program delivery. In this role, you will gain hands-on experience in project controls, budget allocations, and interagency coordination, directly helping resolve project bottlenecks and keeping critical infrastructure improvements on track across the borough and beyond. What You Will Do: • Task Order Analysis & Support: Assist with the technical and financial review of supplemental task orders, tracking scope modifications, schedules, and deliverables across capital portfolios. • Force Account Estimating: Help assemble, review, and track Force Account cost estimates and agreements for private and public utility work, gaining deep insight into municipal project financing and utility interfaces. • Schedule Optimization & Pinch-Point Resolution: Analyze project milestone schedules to identify operational bottlenecks ("pinch points"), working alongside program managers to propose real-time schedule adjustments and mitigation strategies. • Capital Program Tracking: Maintain and update portfolio tracking dashboards, ensuring accurate status updates on project phases, consultant invoices, and pending approvals. • Executive Coordination & Reporting: Prepare concise progress reports, briefing memos, and presentation materials for the Director to support strategic decisions and stakeholder alignment. Educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf. All applicants, including City Employees: Please go to NYC Government Jobs Explore Careers City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum Qualifications

For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school. For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study. For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications. SPECIAL NOTE Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

Please note the following preferred skills for this position: 1. Academic Discipline: Currently enrolled undergraduate or graduate student pursuing a degree in Civil Engineering, Construction/Program Management, Data Analytics, Finance, or a related quantitative field. 2. Project Controls & Cost Awareness: Familiarity with basic project management methodologies (critical path scheduling, milestone tracking, budget analysis, or quantity estimating); interest in public capital delivery systems. 3. Software & Data Fluency: Strong proficiency in Microsoft Office 365, particularly Excel (formatting formulas, pivot tables, managing tracking sheets); exposure to project tracking tools (e.g., MS Project, Primavera P6, Smartsheet) or Power BI is a plus. 4. Technical Document Literacy: Basic ability to read engineering drawings, scopes of work, and project budgets; familiarity with AutoCAD or GIS viewer tools is considered an advantage.