Executive Assistant for the Deputy Borough President

Salary: $62,868 - $97,593 (annual)

The Office of the Brooklyn Borough President is recruiting an Executive Assistant that will provide high-level administrative and project management support to The Deputy Borough President (DBP), ensuring the efficient operation of executive offices and the successful coordination of strategic initiatives. This role serves as a trusted partner to the DBP, managing complex calendars, coordinating cross-functional projects, facilitating communications, and supporting day-to-day operations in a fast-paced, public service environment. Reporting to the DBP and the Senior Project Manager, the Executive Assistant will support the planning and the execution of a range of special initiatives under the Deputy Borough President’s purview in addition to scheduling. The Executive Assistant/ Scheduler is a pivotal member of the executive support team for the Deputy Brooklyn Borough President. Under the supervision of the Senior Project Manager, the Administrative Assistant is tasked with the following responsibilities: Roles & Responsibilities • Provide comprehensive executive support to the DBP, including managing complex calendars, scheduling meetings, coordinating travel, and prioritizing competing demands. • Process and prepare memos, correspondence, travel vouchers, or other documents • Optimize scheduling to prevent double booking and resolve time conflicts for DBP, manage meeting cancellations and notifications • Serve as the primary point of contact for internal and external stakeholders, exercising sound judgment, professionalism, and discretion when handling sensitive and confidential information. • Prepare executive correspondence, reports, presentations, meeting agendas, briefing materials, and other high-quality written communications. • Monitor project timelines, identify potential risks, escalate issues when appropriate, and recommend solutions to keep projects on schedule. • Maintain organized filing systems, project documentation, and executive records in accordance with organizational policies. • Perform additional administrative and project coordination duties as assigned. • Report information about community issues, preferences, and needs with key internal stakeholders and leaders, along with recommendations for needed changes. • Prepare reports and maintain necessary records related to community relations activities • Work on special projects as needed.

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Strong interpersonal skills with the ability to establish and maintain excellent relationships with others. • Experience supporting C-suite executives or senior leadership in a government, nonprofit, or corporate environment. • Demonstrated experience managing complex executive calendars with a high volume of meetings, shifting priorities, and competing deadlines. • Demonstrated ability to work and communicate effectively with people of diverse ethnic, economic, racial, and cultural backgrounds. • Must have ability to work independently and collaboratively. • Excellent organizational skills and effective time management. • Proficiency in using various Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook; and familiarity with virtual platforms (e.g., WebEx, Zoom and Microsoft Team). • Proficiency in a second language is a plus. • Highly motivated and self-directed; capable of seeing projects through from beginning to end.