ClickUp Coordinator - Tasks, SOPs and Team Follow-Up

ClickUp Coordinator - Tasks, SOPs & Team Follow-Up

Full-Time | Remote | $1,000-$1,300/month

Main responsibility:

• Keep ClickUp, tasks, policies and training materials continuously organized
• Follow up with employees
• Identify incomplete or incorrectly completed work
• Maintain accurate company documentation

About Us

• U.S.-based trucking company
• Approximately 15 office team members
• Approximately 25 drivers
• International remote team
• ClickUp - central task and documentation system
• Long-term position

Main Responsibilities

Daily ClickUp Control

• Review all active and overdue tasks
• Check every task for:
  • Correct assignee
  • Correct List
  • Correct status
  • Due date
  • Priority
  • Clear description
  • Required subtasks
  • Supporting documents
  • Completion evidence
• Identify:
  • Missing due dates
  • Missing assignees
  • Incorrect statuses
  • Forgotten tasks
  • Duplicate tasks
  • Misplaced tasks
  • Incomplete results
• Return incomplete tasks for correction
• Follow up with responsible employees
• Escalate repeated delays
• Keep recurring tasks active and accurate

Employee Follow-Up

• Contact employees regarding overdue or incomplete tasks
• Request missing comments, files or evidence
• Confirm blockers
• Set clear follow-up deadlines
• Document employee responses
• Escalate unresolved issues
• No passive waiting
• No accepting “Done” without required result

Policies and SOPs

• Convert into written instructions:
  • Manager explanations
  • Meeting recordings
  • Voice messages
  • Videos
  • Rough notes
  • Existing policies
• Edit for:
  • Clarity
  • Grammar
  • Structure
  • Consistency
  • Completeness
• Maintain:
  • Current version
  • Document owner
  • Review date
  • Revision history
  • Related ClickUp tasks
• Identify conflicting or outdated instructions
• Request clarification from management
• Archive replaced versions

Training Materials

• Organize:
  • Training videos
  • Written instructions
  • Screenshots
  • Forms
  • Templates
  • Recorded meetings
  • Tests and checklists
• Group by:
  • Department
  • Position
  • Process
  • Training order
• Add:
  • Clear title
  • Short description
  • Intended audience
  • Related policy
  • Last review date
  • Responsible owner
• Maintain employee onboarding checklists
• Remove or archive outdated materials

Reporting

• Short daily report:
  • Tasks reviewed
  • Overdue tasks followed up
  • Missing information corrected
  • Tasks returned for correction
  • Policies updated
  • Training materials organized
  • Issues escalated

Must-Haves

• 2+ years of daily ClickUp experience
• Proven task-control experience
• Strong ClickUp knowledge:
  • Spaces
  • Folders
  • Lists
  • Statuses
  • Custom Fields
  • Recurring tasks
  • Templates
  • Docs
  • Dashboards
  • Dependencies
  • Automations as a user
• Excellent attention to detail
• Strong written English - B2+
• SOP and instruction-writing experience
• Experience organizing large amounts of information
• Experience following up with remote employees
• Comfortable returning incomplete work
• Comfortable escalating repeated delays
• Independent problem identification
• Strong personal organization
• Consistent deadline discipline
• AI tools for drafting, editing and summarizing
• Careful human verification of AI output
• Stable computer and internet connection
• Full schedule availability

Preferred

• Remote international team experience
• Knowledge-base management
• Quality-control experience
• Onboarding-material organization
• Google Workspace
• Loom or similar video tools

Work Schedule

• Monday-Friday
• 7:00 a.m.-4:00 p.m. Chicago Central Time
• One-hour break
• Full schedule availability required
• Long-term cooperation

Compensation

• $1,000-$1,300/month
• Final offer based on:
  • Relevant experience
  • ClickUp demonstration
  • Written communication
  • Practical-test result
• Paid practical test
• Full-time position

Success Standards

• No active task without an owner
• No active task without a valid due date
• No completed task without required result
• Overdue tasks followed up the same business day
• Correct task location and status
• Current policies easy to locate
• Outdated policies archived
• Training materials clearly organized
• Management informed of unresolved problems
• ClickUp accurately reflects real company activity

Hiring Process

1. Written screening questions
2. ClickUp screen demonstration
3. Short interview
4. Paid practical test
5. Final interview

6. Job offer

    

Application Instructions

Please Include:

• CV
• Monthly salary expectation
• Earliest start date
• Submit a 3-5 minute screen recording demonstrating your practical ClickUp skills. Show how you review overdue and incomplete tasks, check assignees and due dates, organize Lists and Docs, and maintain recurring work. You may hide confidential information or use a sample workspace.

Generic applications will be declined.